Device Terms of Use

Purpose and Scope

This document is meant to work in conjunction with the Joplin Schools Student Technology Acceptable Use Policy and Board Policy EHB to define acceptable use of technology resources provided to a student enrolled and in good standing with the Joplin School district. This document covers basic student device expectations for the district and its stakeholders.

Ownership

• The issued device, its charger, case and any other accessories are the property of the Joplin School District. The district retains sole right of possession of the device and grants permission to the student for use of the device according to all district policies and directives.

Terms Of Agreement

• Students agree to adhere to the Joplin Schools Device, Internet and Home use policies as defined by this document, the Joplin Schools AUP and all applicable board policies. Any use of the device in violation of district rules, policies or directives will result in discipline 
• Students are provided access to district technology resources for educational purposes only. 
• Devices and associated accounts are district property. The district can restrict account access and/or require a student to return the issued device at any time 
• When a student no longer attends Joplin Schools, the device and its accessories must be returned immediately and in working order.
•  When a student leaves the district, either transferring or graduating, the associated email account will be deactivated and access will be disabled  
• Joplin Schools reserves the right to take any legal action against a student or parent/guardian if an issued device is not returned on demand, including filing criminal charges.

Use in the Classroom

• Assigned devices should be brought to school, in their case and with a charger, every day.
• Personal Devices not issued by Joplin Schools are not allowed in the classroom and will not be allowed to access district networks or services. 

Security

• The student is the only authorized user of the assigned device and associated accounts.
• Students may not share or swap devices or accounts with another student.
• Keep all passwords confidential in adherence to the district's password policy.

Student Access and Monitoring

• Joplin Schools will provide internet access on district owned devices while connected at district locations. On site, students can safely access the internet for free. (i.e. Classrooms, School Parking Lots, Libraries, etc.). Use of the district network is provided on an “as is, as available” basis.
• Joplin Schools is not responsible for ensuring stable internet access at home. If a family does not have internet access, they can contact the district for information on assistance. 
• The District applies content filtering to all devices and school networks, both on and off campus, in accordance with COPPA and CIPA federal mandates. Additional filters may be applied during the school day. 
• Parents/Guardians are responsible for monitoring his or her child’s device usage when the student is not at school. School polices continue to apply when using the device at home.

Parents/Guardians Right to Waive 24/7 Access

• Parents/Guardians have the right to waive their child’s 24/7 access to a district issued device. A request can be made with the student’s home building. 
• The student may be issued a device for access while at school but will not be allowed to take the device off site. A secure location will be provided to store and charge the device.

Property Rights

• Students are prohibited from using district technology resources to copy, download, upload or share copyrighted materials illegally (i.e., without permission from the copyright owner.) 
• Inappropriate pictures or videos on district devices or accounts will result in more than just school disciplinary procedures. By law, any nude, partially nude, or pornographic poses found on school-issued devices and accounts are required to be reported to law enforcement and could result in criminal charges being filed.

Privacy Rights

• The issued device is district property and all content (software, email, internet usage) will be monitored. Content found to be related to illegal activities will be reported to the authorities. Use of the device in violation of district rules and policies, even if the use occurs off of school grounds, may result in discipline.
• The district may receive alerts about searches that include “keywords” that may indicate a student is going to harm themselves or others or that a student is violating district rules. These alerts may only be received or viewed by district staff during business hours.
• Parents/Guardians are responsible for monitoring his or her child’s use of the devices when the student is not at school. 

Loss or Theft

• Once issued, the student is responsible for the device at all times. The school is not responsible for devices left in classrooms, hallways, lockers, or devices located off school property.
• Devices should not be stored in vehicles or unsecure locations.
• If a device is stolen, the police and the help desk (417.625.5200 ext. 2010) must be notified immediately in order for the device to be traced and disabled. A police report must be filed. Failure to file a police report and contact district staff may result in financial responsibility for the full value of the device. The help desk will follow up with the school SRO or with the local police department.

Damage

• Problems or damage to an issued device must be reported to the buildings Technology Specialist in a timely manner.
• Similar to fees for lost or damaged textbooks, students will be held liable for damage to their school issued device. The district does have an accident forgiveness policy, allowing students to pay an annual premium to safeguard from accidental damage.
• The district may not be able to immediately replace damaged, lost, or stolen devices. Accommodations can be arranged for these students through the grade level principal and district technology staff.
• District asset tags, identification stickers or markers should remain on the device and visible at all times. 

Accident Forgiveness

The District offers an accident forgiveness policy, allowing students or parents/guardians to pay an annual premium to safeguard from accidental damage. This policy does not cover vandalism, intentional damage or lost or stolen devices.

• To opt into the accident forgiveness policy, students or parents/guardians can present a premium of $10 to the school office or online at REVTRAK.
• The premium should be presented no later than the second week of school, or the second week of official enrollment. Failure to present premium and opt in before the deadline will result in an automatic opt out status for the remainder of the school year. 
• The Accident Forgiveness premium will cover a student through the summer. The next year's premium will need to be presented at the beginning of that school year.
• The premium will cover all claims with the exception of intentional damage, acts of vandalism or theft. The accident forgiveness policy covers one lost or damaged charger. 

If families opt out of the accident forgiveness policy, the following costs may be incurred by the student. These costs are based on the actual cost of the replacement parts. All repairs will be initiated and finalized by certified district staff.

• LCD:……………………………………………..$37
• Keyboard………………………………………..$20
• Trackpad………………………………………..$20
• Lost/Broken Charger:………………………….$37
• Top Case:……………………………………….$50
• Damaged Case:………………………………..$30
• Liquid Spill (Total Loss): ………………………$200
• Lost or stolen laptop: …………………..Up to $385*

*If a device is stolen, the police and the help desk (417.625.5200 ext. 2010) must be notified immediately in order for the device to be traced and disabled. Any possible exceptions to paying the full cost of the missing device will require a police report. In such cases, a fee will still be charged, but it may be reduced based on circumstances. The help desk will follow up with the school SRO or with the local police department.