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Student Technology Acceptable Use Policy

 A stylized eagle head logo with the text 'Joplin Schools' below.

Student Technology Acceptable Use Policy

Definitions

 

District Technology Resources

Any account, password, software, access to software, technology device, internet or network connection, email or electronic communication tool provided by Joplin Schools

 

Education Purposes

Activities related to the process of teaching and learning in classroom settings and beyond.

 

Technology Device

Any piece of physical computing equipment and the associated equipment required for its use. (i.e. A laptop and its charger) 

Purpose and Scope

 

This document works in conjunction with Board Policy EHB to define the acceptable use of technology resources provided to a student enrolled and in good standing with the Joplin School District.

 

This policy covers any use of technology resources or access to technology resources provided to students enrolled in Joplin Schools, including, but not limited to: user, email and messaging accounts; software; access to online software; a network connection with internet access; technology devices.

 

This policy applies to the use of any district technology resource both on and off school grounds and both during and outside of school hours.

Ownership

  • A District issued device, its charger, case and any other accessories along with any District issued account are the property of the Joplin School District. The District retains sole right of possession and grants permission to the student for use of the device and accounts according to all district policies and directives.

Accounts and Passwords

When using any account or password provided by Joplin Schools the student will:

  • Manage and keep their password and other account information confidential
  • Notify district officials if they discover unauthorized access to any Joplin Schools account
  • Understand that accounts, their activity, contents and communications may be monitored by Joplin Schools at all time
  • Understand that when a student leaves the district all accounts associated with the student will be suspended and access will be revoked.
  • Use accounts for educational purposes only.

Network and Internet Access

With access to the information and instant communication of the internet, material will be available that may not be considered to be of educational value by the District or which is inappropriate for access by children. The District has taken available precautions, including, but not limited to enforcing web filter rules to block access to obscene or harmful material. Users may still encounter inappropriate material. In order to remain consistent with educational goals when accessing district network resources or internet access provided by Joplin Schools, including access provided from home, students will:

  • Only connect District devices to the network unless directed otherwise from Technology Services
  • Refrain from disabling or circumventing software or hardware designed to restrict access to content that does not meet District educational goals
  • Refrain from unauthorized access to any systems, software, or hardware
  • Refrain from inappropriate online behavior 
  • Understand that district network and internet resources are provided on “as is as available” basis
  •  Use access for educational purposes
  • Recognize that students are prohibited from using District technology resources to copy, download, upload or share copyrighted materials illegally (i.e., without permission from the copyright owner.)

Technology Devices

When using a district technology device students will:

  • Assigned devices should be brought to school, in their case and with a charger, every day.
  • Personal Devices not issued by Joplin Schools are not allowed in the classroom and will not be allowed to access district networks services.  
  • Use the device for educational purposes

Privacy

While using any district technology resources students will:

  • Understand that Joplin Schools accounts, software, devices and networks are the sole property of Joplin Schools and all resources may be monitored at all times
  • Understand the Joplin School district reserves the right to monitor student use of technology resources to ensure both safety and appropriate use consistent with this policy and other district policies, mandates and procedures
  •  Understand that Joplin Schools follows all required state and federal mandates to ensure user privacy is protected at all times

Data Governance

Joplin Schools utilizes software and web-based applications in partnership with third parties. By signing this document students and guardians will:

  • Understand that many of these services require student personal information (student name, email, etc.)
  • Understand that the District places the security of personal information of all stakeholders as a top priority and fully vets all software and application vendors for mandated compliance before use.
  • Understand that Joplin Schools follows all federal mandates on student data privacy
  • Understand that the District's use of student personal information is for educational purposes only.
  • Understand that agreement to this policy allows the District to act as an agent in the creation and maintenance of accounts that may collect personal information for use within the educational process.

 

Loss or Theft

Joplin Schools assumes no responsibility for

  • Any unauthorized charges or fees incurred in the use of district provided resources
  • Any financial obligations arising out of unauthorized use of systems for the purchase of products or services
  • Any cost liability or damages caused by a user’s violation of this AUP or other district documents, policies or mandates
  • Any other inappropriate use of Joplin Schools technology resources

Liability from Misuse

Joplin Schools assumes no responsibility for

  • Any unauthorized charges or fees incurred in the use of district provided resources
  • Any financial obligations arising out of unauthorized use of systems for the purchase of products or services
  • Any cost liability or damages caused by a user’s violation of this AUP or other district documents, policies or mandates
  • Any other inappropriate use of Joplin Schools technology resources

Consequences for Violations

While using District Technology Resources, Students agree that:

  • Violations of this policy or other district policies, mandates or procedures may result in suspension or termination of access to district technology resources and disciplinary action consistent with Joplin Schools code of conduct
  • Joplin Schools reserves the right to seek restitution for costs incurred by the District, including but not limited to legal fees, damage incurred and replacement costs, due to a student’s inappropriate, negligent or intentional misuse of district technology resources as stated in this policy and other district policies, mandates or procedures.

Damage

While using District Technology Resources, Students agree that:

  • Problems or damage to an issued device must be reported to the buildings Technology Specialist in a timely manner.
  • Similar to fees for lost or damaged textbooks, students will be held liable for damage to their school issued device. The district does have an accident forgiveness policy, allowing students to pay an annual premium to safeguard from accidental damage.
  • The district may not be able to immediately replace damaged, lost, or stolen devices. Accommodations can be arranged for these students through the grade level principal and district technology staff.
  • District asset tags, identification stickers or markers should remain on the device and visible at all times. 

Accident Forgiveness 

The District offers an accident forgiveness policy, allowing students or parents/guardians to pay an annual premium to safeguard from accidental damage. This policy does not cover vandalism, intentional damage or lost or stolen devices.

 

  • To opt into the accident forgiveness policy, students or parents/guardians can present a premium of $10 to the school office or online at Revtrak.
  • The premium should be presented no later than the second week of school, or the second week of official enrollment. Failure to present premium and opt in before the deadline will result in an automatic opt out status for the remainder of the school year. 
  • The Accident Forgiveness premium will cover a student through the summer. The next year's premium will need to be presented at the beginning of that school year.
  • The premium will cover all claims with the exception of intentional damage, acts of vandalism or theft. The accident forgiveness policy covers one lost or damaged charger. 

 

If families opt out of the accident forgiveness policy, the following costs may be incurred by the student. These costs are based on the actual cost of the replacement parts. All repairs will be initiated and finalized by certified district staff.

 

  • LCD:……………………………………………..$37
  • Keyboard………………………………………..$20
  • Trackpad………………………………………..$20
  • Lost/Broken Charger:………………………….$37
  • Top Case:……………………………………….$50
  • Damaged Case:………………………………..$30
  • Liquid Spill (Total Loss): ………………………$200
  • Lost or stolen laptop: …………………..Up to $385*

 

*If a device is stolen, the police and the help desk (417.625.5200 ext. 2010) must be notified immediately in order for the device to be traced and disabled. Any possible exceptions to paying the full cost of the missing device will require a police report. In such cases, a fee will still be charged, but it may be reduced based on circumstances. The help desk will follow up with the school SRO or with the local police department.